Photo day checklist

2 weeks before: preparation

• Date confirmed with the school, contact person noted
• Rooms checked: light, space, power outlets
• Project created in the Pixalo dashboard
• Class and student lists imported (CSV or photo of the list)
• QR photo cards with access codes printed
• Schedule created: classes, groups, time slots
• Consent forms sent to the school and returns checked

1 day before: equipment

• Camera, lenses, flash, batteries checked and charged
• Backup camera and spare batteries packed
• Memory cards formatted, at least two
• Backdrop, stands, stool packed
• Printed QR photo cards sorted by class
• Smartphone or tablet charged, Pixalo app installed

On photo day: setup

• Arrive 30 to 60 minutes early
• Set up and test the lighting
• Test shots: check exposure and white balance
• Log in to the Pixalo app, check project and classes
• Set up a waiting area for the children
• List of children without consent within reach

During photo day: shooting

• Select the class in the app
• Call the child, scan the QR photo card or select the child, take the photo, mark as done
• Repeat for every child in the class
• Class photo after the individual portraits
• Do not photograph children without consent
• Plan breaks between classes

After photo day: upload

• Back up all photos to a second drive
• Select and edit, keep the shooting order
• Upload photos to the project, check the matching to children
• Check products and prices in the shop

Gallery and delivery

• Activate the gallery, set the order deadline
• School informed: gallery is live
• Reminder one week before the deadline
• Orders handed to the lab

Follow-up

• Deadline passed, gallery closed
• Photos deleted after the deletion period, backups included
• Deletion documented
• School feedback noted, follow-up date proposed